Practice some self-care with these tips to assist yourself in writing an administrative assistant job description for a resume. Prepared itemized invoices and recorded amounts due for items purchased and services rendered, Answered email and telephone inquiries regarding rates and procedures, Contacted customers to obtain or relay account information, Kept invoice records and supported documents. 1,136 Accounting Administrative Assistant jobs available on Indeed.com. Preparing accounting and journal entries for quarterly and annual reporting. Example resumes of Accountant Assistants highlight duties like controlling, verifying, and generating invoices for suppliers; and preparing accounts payable checks. Their duties include invoicing, assisting with accounting procedures, and handling payments, among other minor accounting tasks. Detail oriented with a proven history of successful projects. Reconciling the vendor statements and handling payment complaints or discrepancies. 3. Processed all customer invoices and credit/debit memos within the ERP system. Filing and addressing the employee complaints in accordance with the company policies. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants. The ideal candidate will be able to process business transactions, handle accounts payable and receivable, expense reports, receipts, and other financial matters. Skills : Accounts Payable, Accounts Receivable, Expense Reports, Receptionist, Administrative Duties. The job description on your resume should include specific responsibilities. Accounting Assistants can expect to assist the Accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits or fact … Analyzing the information from updated pivot tables to create solutions for improving profitability. Job Brief of An Accounts Assistant : As an Accounts Assistant, you will be a part of the Accounts department. An accounting administrative assistant is a person employed by an organization with a job description that involves performing multi-faceted activities that influence decision making, control of operations as well as management planning to accomplish company's financial and administrative objectives. Responsible for answering phones, scheduling estimators appointments with customers, scheduling of jobs; Ordering materials for jobs, maintaining computer systems and upgrades, maintaining website, prepared payroll and created pay checks, posted receivables and payables daily, … Performed the month end close out, J/E, G/L, and A/R balance reports. Writing technical reports for 8ks, 10qs and 10ks; filed quarterly and annual reports. Responding to the inquiries from management and outside vendors regarding invoices and/or payments. Analyzes payments and accounts to ensure that duplicate payments are not made and that any amounts owed to the company are applied against payments. Accounts Payable Resume Sample & Job Description [20 Tips] Accounts Payable Resume Sample & Job Description [20 Tips] Find out how to write an accounts payable resume that’ll get you a job faster than you can say “invoice approved for payment!”. 1,136 Accounting Administrative Assistant jobs available on Indeed.com. Ensures invoices are properly approved and documented prior to payment in accordance with Management's Grant of Purchasing/Approval Authority. Prints checks for payment and organizes appropriate documentation. ACCOUNTING ADMINISTRATOR Job Description . Identified and corrected payroll errors to ensure employees were paid accurately and timely. Employ the following resume tips the next time you look for jobs as an accounting assistant. Managed accounts payable - managed invoice discrepancies and approved payments. Headline : Accounting professional with several areas of accounting experience and willing to learn new skills or programs needed to perform job duties.Reliable, dedicated and honest individual. Skills : Typing, 10 Key, Languages, Accounting, Administrative Support, Social Networking, Research, Bookkeeping. Summary : Administrative Professional with 9 years administrative/accounting experience in Transportation, Human Resource Staffing, Agency Staffing which includes full cycle recruitment and Retail Segments to include Store Management and Regional Training and Development Of Store Management. Accounting; Accounting Administrative Assistant Job Description; The accounting administrative assistant responsibilities include supervising the accounting, administrative and auditing duties for management and handling the daily tasks and activities. Image source: Article.wn.com Job Description and Resume Examples Articulate and friendly with a professional demeanor. Administered premier professional representation as first point of contact when greeted clients. Office / Administrative Assistant, 6/2014 – Present Skillfully manage wide-range of office and sales support tasks, including accounts payable / accounts receivable and payroll processing. Receive invoices or bills from vendors, get them sanctioned and arrange for payment. Looks forward to continuing my career with an organization that will utilize my Supervisory and Administrative skills to benefit mutual growth and success. Get a leg up on the competition with our administrative assistant resume sample. An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant. Committed to accurate payment tracking across all company departments. The accounting assistant will keep financial records, prepare reports, and update financial information. Assisted in the implementation of expense reporting and travel systems. An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. Administrator for record retention and electronic filing. Verified, reviewed, approved, and processed the expense reports for payment. Provided accounting assistance to the cash management/accounting department. Job Title: Assistant Accountant. Choose a capable style for your job description and enhance your resume honestly. Assisting in scheduling the meetings between Accounting department and Executive team. Responsible for entering invoices and payments daily, reconciled the customer accounts and collections. Created a cash forecasting spreadsheet to monitor available funds on a daily basis advising A/P clerk and the President of funds available for payables. They also supervise financial risk in administrative and general expenditure. Accounting administrative assistant job description for resume. Administrative Assistant Resume [Writing Guide & Example Plus 23 Skills Hiring Managers Notice] Administrative Assistant? Accounting Assistant/ Accountant Job Description: The day-to-day job of an Accounting Assistant includes data entry, data processing, keeping records, accounting, book-keeping, tracking and processing transactions etc. Perform accounts payable functions and ensure compliance with accounting deadlines. Headline : Accounting professional with several areas of accounting experience and willing to learn new skills or programs needed to perform job duties.Reliable, dedicated and honest individual. This Assistant Accountant sample job description can be used to help you create a job advert that will attract candidates who are qualified for the job. Managing the accounts payable and printing weekly statements to monitor expired insurance and collections. 7 days ago Administrative Assistant Resume Keywords can vary ever so slightly from one job posting to another. Special assignments as requested by management. Reconciling the drivers T-checks and assisting in logging and tracking T-check numbers before deduction on drivers reports. Responsible for gathering all accounting reports and efficiently filing them. During that time I have been a … Assisting in developing the business planning presentations for the Accounting department management. Managed daily use of the travel systems and assisted employees with processing issues. Specializes in accounts payable and payroll services. The minimum qualification required for this job role is basic bachelors with specialization in accounting. Supported the receptionist as back up process 401(k) contributions. Processed payments, documents and invoices, also pre-audited, verified, and processed employment reimbursements. Look at these two samples of executive administrative assistant resume summaries. Accounting; Accounting Administrative Assistant Job Description; The accounting administrative assistant responsibilities include supervising the accounting, administrative and auditing duties for management and handling the daily tasks and activities. Congrats – you’re a total office hero. Posting journal entries, participating in monthly closing, and reviewing the vendor accounts. You may also want to include a headline or summary statement that clearly communicates your goals and qualifications. Cash forecasting, assisted all QuickBooks users with their skillset, weekly status reports, invoicing, receive payments, bank deposits, petty cash, pex cards, backup accounts payable person, backup payroll person, monthly and quarterly financials, bank reconciling, insurance, sales tax including out of state, co-op reports, building customized QuickBooks reports, etc. Your most recent job should consist of, at most, six to eight bullet points. Paid the suppliers and vendors by monitoring discount opportunities, verified the federal ID numbers, scheduled and prepared checks. Performed general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing. Some of these duties as reflected on example resumes of accounting assistants include communicating regularly with project managers and the assistant controller in order to stay current on projects statuses preparing monthly clearing invoices for companies and pulling companies backup. In the resume summary, the job seeker highlights qualifications that are critical for targeting an Administrative Assistant job position. Processed the weekly payroll taxes, managed and updated the business licenses and workers compensation certifications, quarterly and annual IRS and EDD filing and reporting. Prove your money-tracking skills to hiring teams with you professional accounting clerk resume. You’ve got the skills to assist any office staff. Researched invoices for discrepancies. An Accounting Assistant’s job roles also include clerical works like maintaining files, responding to emails, preparing invoices, preparing expense reports, managing … Accounting Assistant Job Description Template. Accountant Assistant Resume Examples. How many bullet points do you include with each job in an accounting administrative assistant resume? A collection assistant ensures that debtors receive timely reminders and statements in the mail. This gives you room to include only critical information in your last 10-15 years of work history, without getting into unnecessary detail or repetitive minutiae. Accountant Assistants perform daily bookkeeping and file maintenance for their clients, as well as other office work and file maintenance. Writing a great Administrative Assistant resume is an important step in your job search journey. We're proud of our 3.5 Glassdoor rating. Preparing accounts payable checks, printing accounts payable reports and maintaining accounts payable files. This rule of thumb leaving out phrases like job objectives or duties included. Verified that distributors were accessing the correct contracts for their customers prior to invoicing. Built an open project report that keeps all invoicing up to date and feeds into a cash forecasting excel spreadsheet. Placed facilities requests, ordered office supplies and maintained inventory for each departments. The accountant assistant must be familiar with accounting procedures and should have experience with accounting software programs (like SAP). PT or FT will be considered. Skills : 50 WPM, Proficient In 10-key, Excellent Phone, Detail-oriented, Excellent Multi-tasker, MS Windows Proficient. Retrieved system reports, updated AR and AP weekly, balanced and reconciled financial transactions and accounts, Designed/prepared spreadsheets for reconciliation and commissions, Collaborated and presented all yearly audit data, Prepared deposits to bank, post financial data to appropriate accounts in an automated accounting system, Assisted with clerical and general office administration including but not limited to filing, processing forms, scanning, faxing, mail and receptionist services. Generally, the collections assistant has to make a minimum number of contacts per week. A good summary will make the hiring manager think, “This is our savior!” Examples of a Senior Administrative Assistant Resume Summary . Provided employees with HR assistance/benefit information/payroll questions/terminations. Accounts Assistants offer administrative support to accountants and, besides performing minor accounting tasks, have a variety of clerical duties such as filing documents, bookkeeping, managing mail, taking phone calls and typing. Gap of employment has been a result of being a Stay at-home mom. Audited vendor contracts for compliance. Crafting a Accounting Administrative Assistant resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is … Start a free Workable trial and post your ad on the most popular job … Summary : Dedicated, results-oriented Accounting/Administrative Assistant with 8 years of experience in the Telecommunications domain, who excels at prioritizing projects, completing multiple tasks simultaneously and maintaining confidentiality. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. Feel free to revise this job description to meet your requirements. If you're hard-working and dedicated, Sample Company is a perfect place to get ahead. Facilitating the successful internal and external audits through sound and thorough documentation. Review, audit and pre approve parking passes and after hours building access passes as well as tracking in database for over 300 building occupants. Handled account receivable cash application of check, ACH and wire transactions. We're proud of our 3.5 Glassdoor rating. Apply to Administrative Assistant, Accounting Assistant, Payroll Clerk and more! Distribute the physical gas invoices to counterparties via email and mail. The chances for promotion are very high. Expert in training, an expert in the field of Total Quality Management with 36 credited hours in TQM problem solving and prioritizing problems. Produced accurate and deadline driven payables invoice coding and data entry for six companies, Created an instructional guide to navigate through the PeopleSoft Accounting System, Managed multiple projects within deadlines constraints for Communication and Media departments, Heavy customer records management including data and systems updates, Processed and reconciled cash receipts, made deposits, and prepared reports, Reconciled daily reports and accounts on a monthly basis using spreadsheets, Checked for accuracy of computations and completeness for reports on a daily, weekly, and monthly basis, Processed and applied payments and batches to proper accounts, Administered online banking functions and checked financial accounts for accuracy, Performed general office duties and administrative tasks, Maintained incentive account and cut checks as needed. Crafting a Accounting Administrator resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition. Performing reconciliations of credit card transactions and cash deposits made to the business. Administrative Assistant Resume Example. This article shares some examples of effective Administrative Assistant resume summaries to help you write your own resume summary. Skills : Access, Energetic, Great Plains, Human Resources, Mas90. Possesses an insatiable drive to achieve and exceed goals. Administrative Assistant Job Description for a Resume with Tasks, Duties, and Responsibilities. She goes on to list Intuit QuickBooks in the following section. Nevertheless— Accounting Administrative Assistants provide support to accounting managers in a company. Researched expense variances against corporate travel policy and resolved issues with field employees and contractors. Summary : Accounting/Administrative Assistant I with 15 years of experience in the Manufacturing domain is seeking to obtain a position where I can utilize my skills, knowledge and experience within a company offering growth and opportunity. However, the competition for the job might be tight. Prepared and organized expense reports for executive members. Accounts assistants provide administrative support to accountants, undertaking clerical tasks such as typing, filing, making phone calls, handling mail and basic bookkeeping. Processed and follow-up on expense reports, purchase orders, and budgeted purchase items for accounting dept. Reconciling the accounts payable and accounts receivable balance sheet accounts. Supervising the invoice processing, purchase orders, expense reports, credit memos and payment transactions. Responsible for entering all accounts payable for all three divisions. Summary : Courteous, dependable with 12+ years of Accounting/Administrative Assistant experience in the Finance domain, performing a wide range of front desk, clerical and administrative tasks. Accounts receivable/payable and verify invoices and requisitions for services, post invoices and payments in QuickBooks. RezRunner will help you with this. An Accounting Assistant is responsible for helping and providing administrative support to an accountant / team of accountants in a business or company. There are plenty of opportunities to land a Accounting Administrative Assistant job position, but it won’t just be handed to you. Handled incoming, outgoing facsimile and parcels. Accounting Assistants, or Accounting Administrative Assistants, handle administrative and accounting duties for management. Feel free to revise this job description to meet your specific job duties and job requirements. Their responsibilities may including providing support to attorneys by helping with research and organizing meetings with clients. Highly organized, with exceptional time management skills to complete a wide variety of tasks. If you are proficient in several software programs, hone in on the ones the employer lists in the job description. Primary responsibility to support controller and accounting department associates as needed. Managing and maintaining active/new clients by updating client financial and case information. Recording the drivers advances from clients such as CHR. Come work at Sample Company, one of the leading companies in our field in the Springfield metro area. Verified supplier and vendor accounts by reconciling monthly statements and related transactions. 3. Read more. Balancing monthly general ledger accounts to accurately record cost and month end accruals. Nevertheless— Job Overview. Enthusiastic and well-organized Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Creating presentations, spreadsheets and P&L report for executive review. Then, Extract relevant keywords to include them in your resume. Verifies invoice and other payment data and enters into integrated Accounts Payable system (OGSQL/DOVUE). Researched and responded to inquiries from employees, including public and outside agencies, Verified adjustments are made to correct allocations and issued reports as required. There are plenty of opportunities to land a Accounting Administrator job position, but it won’t just be handed to you. Reconciled the processed work by verifying entries and comparing system reports to balances. An Accounting Administrative Assistant must be reliable and highly organized. 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